Storage contains the business or technical data or documents collected by each individual or group. The users can up upload the data needed to collaborate with colleagues. Documents can be uploaded and shared to be used as the knowledge sharing system.

Type of Storage

• Personal storage – It is the storage used by an individual. You can use the space to collect the personal data or share it with other uses for collaboration with team members and colleagues.

• Company-wide storage – It is the storage containing the data to be opened to all employees.

The storage screen is structure as follows:

12.1Personal Storage

Managing Folder

You can create or delete the folders to group and manage the data before uploading the data into the storage.

Adding Folder

A folder can be added in the following way:

1. Click New folder in the storage. To create a new folder under an existing folder, select the folder first and then click New folder.

2. Enter the folder name in the folder name input window.

3. Click OK.

Editing Folder

The name of a created folder can be changed.

1. Click Edit folder next to the name of the folder to be edited.

2. Enter the folder name in the folder name input window.

3. Click OK.

Deleting Folder

To delete a folder, check the folder to be deleted and click Delete above the list.

You should note the following when you delete a folder.

• A folder is not deleted if it has a subfolder. Delete the subfolders first and then delete the folder.

• A folder is not deleted if it is a shared folder. Release sharing first and then delete the folder.

• It should be noted that all files in the folder are also deleted when a folder is deleted.

Uploading File

This function uploads the files in the storage.

1. Select a file to upload in the left sidebar.

2. Click Upload file. The file selection popup window is displayed.

   To change the folder, select a file to be uploaded in the dropdown list of Select target folder.

3. Click Select file to select the files to be uploaded in your PC.

4. Click Start sending when all files to be uploaded are selected.

Downloading File

A file can be downloaded in the following way:

1. Select a folder in the left sidebar.

2. Click Download next to the file name in the file list.

   Or check all files to be downloaded in the file list and click Download above the list.

3. Click Open or Save to download the file(s).

Moving Folder (File)

A folder (file) can be moved from the storage.

1. Click a folder in the left sidebar.

2. Check all folders (files) to be moved from the file list and click Move above the list.

3. Select the folder to move to in the Folder selection popup window and click OK.

Note the following when you move a folder (file).

• A folder cannot be moved if it has a subfolder.

• When a folder is moved, all files in the folder are also moved.

• If a moved file has the same name as another file in the folder, it is not overwritten but saved in another file name.

• The move is canceled if the destination folder is the same.

• A shared folder must have the sharing canceled before it can be moved.

• A folder in a personal storage can be moved to a folder with the read/write privilege in the company-wide storage.

Copying Folder (File)

A folder (file) in storage can be copied in the following way:

1. Click a folder in the left sidebar.

2. Check all folders (files) to be copied from the file list and click Copy above the list.

3. Select the folder to copy the selected folder (file) in the Folder selection popup window and click OK.

Note the following when you move a folder (file).

• When a folder is copied, all subfolders in the folder are also copied.

• When a folder is copied, all files in the folder are also copied.

• If a copied file has the same name as another file in the folder, it is not overwritten but saved in another file name.

• A folder (file) in the company-wide storage with read privilege can be copied into a personal storage.

• A folder (file) in the shared storage with read privilege can be copied into a personal storage.

Sending E-mail

A file uploaded to the storage can be attached to an e-mail to be sent.

1. Select a folder in the left sidebar.

2. Check all files to be e-mailed from the file list and click Send e-mail above the list.

3. The screen navigates to the Write e-mail screen with the file attached.

4. Write the e-mail and click Send to send the e-mail.

Sharing Folder

A folder in the personal storage can be shared with other users. For sharing, other users may have the read only privilege or read/write privilege.

1. Select a folder in the left sidebar.

2. Click Share next to the folder to be shared in the folder list.

3. Click Add in the folder share popup. Search the user to share the folder and add the user to Sharing users.

4. Specify the privilege.

   To assign both read and write privilege, click Read. Read is changed to Write.

5. Click OK.

12.2Company-wide Storage

The company-wide storage is shared by all employees. The site administrator can assign the edit privilege only to some users. File upload, download, copy, move, etc. are the same as the personal storage. A user cannot add a folder or upload or copy a file to a storage that the user does not have the write privilege.

12.3Storage Search

A user can search for data by entering a search word in the search window at the upper right corner of the screen. The search will find the file name or extension name matching the search word.

1. Enter the search word in the search window at the upper right corner of the screen. A search word should be 2 characters or more and 255 characters or less.

2. Click the Search icon ().