7.1Beginning Community

A community groups the users sharing the same hobby or interest regardless of the team or department. In the community, the users can interchange the opinions with colleagues having the same goal or interest.

When you click the community menu, following community home page is displayed.

Setting Community Open Option

You can set the open option of a community.

• Open community –The articles posted in an open community are open to public. Any user can visit the community and read the article even if the user is not a member of the community.

• Private community – The articles posted in a private community are not open to public. Only the members of the community can read the article. A private community is marked with the Lock icon () in front of its title.

Opening Community

There are two ways to create a community. The site administrator specifies which way is used to create a community.

• Created with administrator’s approval – A community can be activated only after the administrator approves it.

• Created without administrator’s approval – A community is activated after it is created even without the administrator’s approval.

7.2Creating Community

A community can be created by anyone. However, a created community can be activated automatically or only by the administrator’s approval depending on how the administrator set it.

A community is created in the following way:

1. Click Community creation at the upper left corner of the screen.

2. Enter the Community name and Description in the Create community screen. Make sure that they are descriptive enough for other users to identify the nature of the community. A community name should be 2 characters or more and 32 characters or less. A description can be up to 124 characters long.

3. Set the open option. If it is set to Open, non-members of the community can access the community and read the articles.

4. Click OK.

7.3Inviting User to Community

You can invite a colleague having the same interest to the community.

1. Navigate to the community and click +Invite in the left sidebar.

2. Click +Add member in the main screen.

3. Select a colleague to invite in the right Organization Tree.

4. Click Invite.

7.4Requesting Community Enrollment

You can enroll in a community to interchange the opinions and share the information of the hobby and interest with the community members.

You can request enrollment in a community in the following way:

1. Select the community menu and click All communities.

2. Click Enrollment next to the name of the community you are interested in. Regardless of the open option of a community, your enrollment to the community is completed only when you are approved by the community master or deputy master.

7.5Withdrawing from Community

You can withdraw from an enrolled community in the following way:

1. Select the community menu and click All communities.

2. Click Withdraw next to the name of the community you want to withdraw from.

7.6Managing Community

This section describes how to manage a community such as editing the community information and changing the Board list. Only the users having the master or deputy master privilege can manage the community.

• Master – The community administrator can manage or close the community. Only one member of the community can be a master.

• Deputy master– The community administrator can manage the community but not close it. Multiple members can be designated as the deputy master.

• The Management icon () is displayed in the left sidebar of the community of which you are assigned to be a master or deputy master. Click the management icon to move to the Manage community screen.

Editing Community Information

The community information can be modified in the following way:

1. Click the Management icon () next to the community name.

2. Edit each item in the Manage community screen.

   1. Only the user with the master privilege can change the master.

   2. A deputy master can be assigned from the community members. There can be multiple deputy masters.

3. Click Save.

Closing Community

Only the user with master privilege of the community can close the community.

1. Click the Management icon () next to the community name.

2. Click the Close tab in the Manage community screen.

3. Generate the community closing announcement. The closing announcement is the mandatory input.

4. Click Close.

Checking Community Members

You can check the members of a community.

1. Click the Management icon () next to the community name.

2. Click the Member tab in the Manage community screen.

3. The member users and the users who requested enrollment are displayed.

Sending E-mail to Community Members

An e-mail can be sent to all members or some members of the community. An e-mail is sent to the community members in the following way:

1. Click the Management icon () next to the community name.

2. Click the Member tab in the Manage community screen.

3. Select the members to send the e-mail and click E-mail sending or E-mail to all at the top of the list. When the Write e-mail screen is displayed, write the content and send it to the members.

Approving Enrollment

Users requesting enrollment in the community are approved.

1. Click the Management icon () next to the community name.

2. Click the Member tab in the Manage community screen.

3. Click Waiting for enrollment approval.

4. Select the users to be approved and click Approve at the top of the list.

Managing Community Board

A community groups the users having the same hobby or interest. The members of the community can communicate with other over the Board. If there are multiple Boards, the order of Boards can be changed, or the bulletins can be grouped using a separation line.

Changing Order of Boards

The order of Boards can be changed in the following way:

1. Click the Management icon () next to the name of the Board.

2. Click the Board tab in the Manage community screen.

3. Click Order change at the top or bottom of the Board list.

4. Change the order of Boards with drag and drop.

5. Click Complete order change.

Adding Separation Line

If there are many Boards, the separation lines can be added to group the Boards of similar nature. A separation line can be added in the following way:

1. Click the Board management icon () next to the name of the department.

2. Click Board tab in the Manage community screen.

3. Click Add separation line at the top or bottom of the Board list.

4. When a separation line is added, click Change to change the name of the separation line and position the line at the appropriate place between the Boards.

Terminating Board

If a new Board is created to change the nature of the Board or if a Board is no longer used, the Board can be terminated.

1. Click the Board management icon () next to the name of the department.

2. Click Board tab in the Manage community screen.

3. Select the Board to terminate from the Board list and click Terminate at the top of the list.

4. Click OK in the confirmation dialog box.

When a Board is terminated, the Terminated Board is crated in the left sidebar. Even after a Board is terminated, the existing articles can be checked in the Terminated Boards.

Deleting Board

A Board is deleted in the following way:

1. Click the Board management icon () next to the name of the department.

2. Click Board tab in the Manage community screen.

3. Select the Board to delete from the Board list and click Delete at the top of the list.

4. Click OK in the confirmation dialog box.

7.7Accessing Community

In the community, the users can interchange the opinions with colleagues having the same goal or interest.

Board Pattern

There are two patterns of Board:

• Classic pattern – It is a typical type of Board. When a user posts an article, the title and writer are displayed.

• Feed pattern – The Board has the form similar to a SNS service such as Facebook and Twitter where the content is displayed without the title to allow the users to post the article in a free format.

Creating Board

A community Board can be created by any member of the community. The user who created the Board becomes the operator by default, and the master and deputy master of the community in addition to the Board creator have the privilege to operate the Board by default.

Board Operation Privilege

• Operator – The creator of a Board becomes its operator by default, but the operators can be added or deleted as needed. The creator can be deleted from the operator list, and no operator may be assigned. The Board operator has the privilege to share the Board, set the header and delete the postings

• Master – The master of the community is automatically assigned the privilege to operate the Board and has the privilege to delete the Board.

• Deputymaster– The deputy master of the community is also automatically assigned the privilege to operate the Board. The community master and deputy master have the same privilege to operate the Board, but only the community master has the privilege to close the community.

To add a community Board, navigate to community screen first.

1. Click Add Board.

2. Check the Position in the Board addition screen. The communities of the user are displayed, and the Board of the community is created. If the user is affiliated with multiple communities, the position must be checked before the Board is created.

3. Enter the Title of the Board. The title is displayed in the left sidebar. The title should be 2 characters or more and 64 characters or less.

4. Enter the Description of the Board. It should be descriptive enough to know the purpose of the Board. It is an optional input. Up to 255 characters are accepted for the description.

5. Select the Board Pattern. A pattern can be either classic or feed.

6. Select if a Header will be used. If the Header is set to be Used, enter the header.

7. Specify the Operator. The creator of the Board is designated as the operator by default. An operator can be added, or the user can be removed from the operator list. Since the master and deputy master of the community have the operating privilege, there is no need to assign an operator.

8. Set Private setting. If Private setting is set to Use, the Board can be shared only with some members of the community.

9. Set whether the Comment creation will be used.

10. Click Create.

Board Setting

When a Board is created, its operator can be specified and it can be set to be shared and open. Click the Board Management icon () to move to the setting screen in order to change the setting after the Board is created.

Creating Private Board

The Board is open to only some members of the community.

A Board can be set to Private in the following way:

1. Click the Board Management icon () of the Board to move to the Manage Board screen.

2. Set Private setting to Use.

3. Click +Add open member to display the community member list in the right side.

4. Select the users to open the Board.

5. Click OK.

Header Setting

A header is prefixed to the title of a posting to identify the posting according to the nature, type and format of the article. A Board operator can create the header in advance and suggest the article writer to specify the header according to the nature and type of the article.

Adding Header

A header can be added in the following way:

1. Select a classic Board to add a header and click the Board Management icon ().

2. Set Header to Use in the Board setting screen.

3. Enter the header in the header input window.

4. Click Add header.

5. Click OK.

Accessing Posted Article

This section describes the way to access the articles posted in a Board. There are different ways to access an article according to the Board pattern (classic pattern or feed pattern).

Accessing Articles in Classic Board

A classic Board displays the title, writer, date of registration, etc. of the articles in a list format as shown below.

Click a title in the article list to display the details of the selected article.

List of Users Who Read Article

List of Users Who Read Article

Click the Access count below the title and creator. The list of user who read the article is displayed in a popup window.

좋아요 멤버 보기

Like – Click ♡ if you like the post and wish to express your feeling.

To check the users who have clicked “Like” for your post, click “People who Clicked ♥ Like” at the bottom. The users who clicked “Like” are displayed in a pop-up.

Deleting Article

You can delete the article you wrote. To delete an article, click the title of the article and click Delete.

The master of community, deputy master of community or Board operator can delete multiple articles at once.Multiple articles are deleted in the following way:

1. Select the Board containing the article to delete.

2. Check the article to delete.

3. Click Delete at the top of the article list.

Moving Article

You can move an article you wrote to another Board. To move an article, click the title of the article and click Move.

The master of community, deputy master of community or Board operator can select multiple articles from the article list and move them to another Board at once.

1. Select a Board containing the article to move.

2. Check the article to move.

3. Click Move at the top of the article list.

4. Select the department and Board to move to in the Board popup window and click Move.

Copying Article

An article can be copied and registered in other Boards in the following way:

1. Select a Board containing the article to copy.

2. Check the article to copy from the article list.

3. Click Copy at the top of the article list.

4. Select the department, Board and header of the Board to copy from the Copy article screen. Click Board addition. You can select up to 10.

5. Click Copy after all article to copy are selected.

Accessing Articles in Feed Board

The feed pattern Board shows the articles in the form of Facebook and Twitter.

Since the text and image are displayed without the title, the creator can generate the article in a freer format.

Viewing members who liked a post

If you can relate to or like the content of a post, you can express your feeling by clicking “Like (♡).”

To check the users who have clicked “Like” for your post, click “No. of People Who Clicked ♥ Like” at the bottom. The users who clicked “Like” for the post are displayed in a pop-up.

Article Sorting Setting

You can select the sorting order at the top of the article list.

• Article registration basis (default) – Based on the time of the article generation, the most recent articles are displayed first.

• Comment registration basis – Based on the times of original article and comments, the most recently updated articles are displayed first.

To change the article sorting order, click Sorting drop box at the top of the article list. Select either Article registration

Deleting Article

You can delete the article you created. To delete an article, place the mouse over the article to delete. The Edit icon (), and Delete icon () are displayed. Click the Delete icon delete the selected article.

Requesting Receipt of E-mail (Subscription)

When you subscribe a Board, you are e-mailed whenever there is a new posting. Subscribing to an Board is described as follows:

1. Click a Board you want to subscribe to be noticed through an e-mail whenever there is a new posting.

2. Click +Request next to E-mail receipt.

The Board operator, master of community and deputy master of community can add and confirm the e-mail recipients.

• To add an e-mail recipient, click +Add next to E-mail recipient. Select a user to add in the Organization Tree. Any user can be selected regardless of the privilege.

• To check the recipients, click the number next to Recipients. The users specified as the recipients are listed.

• To delete a recipient, click the Trash bin icon () next to the name.

1. Click the Board to add the e-mail recipient.

2. Click +Add next to E-mail recipient. The Organization Tree is displayed to the right.

3. Select a recipient from the Organization Tree.

Posting Article in Board

This section describes how to post an article in the Board. There are different ways to post an article according to the Board pattern (classic pattern or feed pattern).

Posting Article in Classic Board

To post an article in a classic Board, click Write to move to the Write article screen.

1. Enter the title. Since only the titles are listed when a Board is clicked, the title should be descriptive enough to identify the article. A title should be 2 character or more and 100 characters or less.

2. To attach a file or image, click File attachment and select a file to attach.

3. Write the content. You can use the editor to change the font size, color or style.

4. Set open or private.

5. Click Register.

Posting Private Article

An article can be set to be Private in the Write article screen. A private article is open only to the Board operator, Manager and Moderator.

Temporary Storage

An article may be temporarily save in the middle so that it can be complete later. Click Temporary storage next to Registration.

Click Write article to move to the Write article screen. Click Temporarily stored articles under the title to display the temporarily saved article list in a popup window.

Click a title of the article to retrieve to continue writing the article.

Registering Announcement

If an article is registered as an announcement, it is always listed at the top of the Board for the given period

To register an article as an announcement, check Announcement registration in the Write article screen. Set the period in the announcement period setting popup window and click Announcement. The article is officially uploaded only after Registration is clicked in the Write article screen.

Notifying Community Members

Check Notification to community members at the bottom of the Write article screen to e-mail the notice to all community members.

Posting Article in Feed Board

Select a feed pattern Board and place the cursor over the Write article screen. Create the article and click Tell story.

Attachment

You can attach an image, file or link when creating an article. Click Upload icon () next to the Write article window to attach an image or file and click the Link icon () to attach a link.

Notifying Community Members

Check Notification to community members at the bottom of the Write article screen to e-mail the notice to all community members.

7.8Community Search

A search is divided by the basic search using only the search word in the search window at the top of the community screen and detailed search which uses multiple conditions and search words.

Basic Search

If the search word is found in the title, content, comment, attached file name, or creator of an article, the article is displayed in the search result. The basic search is beneficial in that you do not have to specify the detailed search condition.

You can use the basic search in the following way:

1. Enter the search word in the search window at the upper right corner of the Board.

2. A search word must be 2 characters or more and 64 characters or less.

3. Click the Search icon ().

Detailed Search

You can search articles using the detailed search conditions such as the article title, main text, comment, attached file name, etc, The detailed search is described as follows:

1. Click the Arrow () next to the basic search window.

2. Enter and specify each item in the detailed search popup window.

3. Click Search.